Shenaniganz Studio, LLC ("Company", "we", "our", or "us") operates the Hall Pass System (the "Service"). This Privacy Policy explains how information is collected, used, stored, and protected when schools use the Service. This policy applies to all users of the Service including school administrators, teachers, and students interacting with the system through their school. Purpose of the Service The Hall Pass System is designed to assist schools in managing and monitoring student movement within school facilities. The Service is intended to support internal school operations and administrative processes. The Service is not intended to collect unnecessary personal information and is designed to operate with minimal student data. Information We Collect The Service may collect and store limited information necessary to operate the hall pass system. Student Information may include: • Student name • Student email address • Hall pass requests and history • Generic and Specific Destination locations • Timestamps associated with pass activity Staff Information may include: • Staff name • Staff email • Administrative actions within the system System Usage Information may include: • Date and time of actions taken in the system • Device or browser information used to access the Service • System logs necessary to maintain service performance and security How Information Is Used Information collected by the Service is used solely for the purpose of operating and improving the hall pass management system. This includes: • Processing student hall pass requests • Allowing staff to approve or deny passes • Monitoring active passes within a building • Generating administrative reports for school staff • Maintaining system functionality and security Shenaniganz Studio, LLC does not sell, rent, or trade student or staff data. Information collected by the Service is never used for advertising or marketing purposes. Ownership of School Data All student and school data entered into the Service remains the property of the school or school district using the Service. Shenaniganz Studio, LLC acts solely as a data processor and stores information only for the purpose of operating the Service on behalf of the school. Schools may request export or deletion of their data at any time, subject to reasonable technical limitations. Student Privacy The Service is designed to minimize the collection of student information. Students do not create accounts within the system and do not provide personal login credentials. Student information is entered and managed by authorized school staff. The system does not collect sensitive personal information such as social security numbers, financial data, or personal contact information. FERPA Compliance The Service is intended to support schools in maintaining compliance with the Family Educational Rights and Privacy Act (FERPA). Under FERPA guidelines, Shenaniganz Studio, LLC functions as a "school official" with legitimate educational interests when processing student information on behalf of a school. Schools remain responsible for ensuring that their use of the Service complies with applicable student privacy laws and policies. Data Security Shenaniganz Studio, LLC takes reasonable measures to protect information stored in the Service. Security measures may include: • encrypted connections (HTTPS) • restricted access controls • authentication systems for staff users • monitoring and logging of administrative activity While reasonable and effective efforts are made to secure data, no system can guarantee absolute security. Data Retention Student and system data are retained only as long as necessary to operate the Service and support school administrative needs. Schools may request deletion of their data upon termination of the Service. The Company may retain limited system logs or anonymized data for security, troubleshooting, or operational purposes. Third-Party Services The Service may rely on trusted third-party providers for infrastructure, hosting, authentication, or system monitoring. These providers are contractually required to maintain appropriate security and confidentiality standards. Changes to This Policy Shenaniganz Studio, LLC may update this Privacy Policy from time to time to reflect changes to the Service, legal requirements, or operational practices. Updated versions of the Privacy Policy will be posted on the Service website with the revised effective date. Continued use of the Service after updates indicates acceptance of the revised policy. Contact Information For questions regarding this Privacy Policy or data handling practices, please contact: Shenaniganz Studio, LLC jphillips@shenaniganzstudio.com